Privacy Policy for AiNote

1. Information We Collect

1.1 Audio Data:

AiNote requires access to your mobile phone's microphone to capture audio for the purpose of real-time speech transcription. Due to current technological and computational limitations of mobile phones, we use server-side processing to convert speech to text. The audio data is streamed over the network to our AI model hosted on secure servers. We do not store any audio data on our servers.

1.2 Transcribed Text:

The text generated from your audio is stored locally on your device. We do not have access to this data unless you choose to share it. All your meeting transcripts, summaries, and notes remain under your control.

1.3 Language Settings:

We store your preferred language setting for transcription and translation purposes locally on your device.

1.4 Usage Data:

We collect anonymous usage statistics to improve our service, such as app performance metrics and feature usage patterns. This data is anonymized and cannot be used to identify you.

2. How We Use Your Information

2.1 To Provide Services:

We use the audio data solely for real-time transcription and translation within the app by processing it through server-side AI models.

2.2 To Improve Our Services:

Anonymous usage data helps us enhance the app's functionality, performance, and user experience.

2.3 For Customer Support:

If you contact us for support, we may use your information to assist you with your inquiry.

3. Data Storage and Security

3.1 Local-First Storage:

All transcribed text, meeting summaries, and AI analysis results are stored locally on your device. We follow a local-first architecture, meaning your data stays on your device by default.

3.2 End-to-End Encryption:

All data transmission is protected using industry-standard encryption (TLS 1.3). Audio streams sent for transcription are encrypted in transit.

3.3 Cloud Services and Security:

Our transcription services are deployed on enterprise-grade cloud infrastructure with state-of-the-art security measures. Our cloud providers are certified for numerous international security standards including ISO 27001, SOC 2, and GDPR compliance.

3.4 No Audio Storage:

We do not store any audio recordings on our servers. Audio is processed in real-time and immediately discarded after transcription.

4. Compliance with Data Protection Laws

We comply with relevant data protection regulations, including:

• The General Data Protection Regulation (GDPR) in the European Union
• The California Consumer Privacy Act (CCPA)
• The Personal Information Protection Act in Taiwan
• The Children's Online Privacy Protection Act (COPPA)

5. Your Rights and Choices

5.1 Access and Control:

You can access, export, and delete your locally stored transcriptions and meeting data at any time within the app. You have full control over your data.

5.2 Data Portability:

You can export your meeting transcripts and summaries in various formats including PDF, Word, and plain text.

5.3 Opt-Out:

You can stop using the app at any time, which will prevent any further data collection. Deleting the app will remove all locally stored data.

6. Third-Party Services

AiNote uses the following third-party services:

• Cloud AI Services - For speech-to-text transcription and translation
• Firebase (Google) - For authentication and anonymous analytics
• RevenueCat - For subscription management

Each of these services has their own privacy policies and data handling practices. We encourage you to review their respective privacy policies.

7. Children's Privacy

AiNote is not intended for use by children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

8. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: hi@ainote.live

Company: AI Notes, LLC